Positive Pay

Positive Pay is an anti-fraud service offered by most commercial banks. An electronic file of checks issued is sent to the bank to allow banks to verify that each check presented is legitimate.

Positive pay files can be created in two locations in IntelleCheck: Process Pending and Positive Pay. When creating the file in Process Pending, the file is generated after the payment processing is complete.

The positive pay file can also be generated through the Positive Pay configuration, accessible from the Main Menu of IntelleCheck.

Note: Appropriate permissions must be assigned to users for each Account Code in order to generate Positive Pay files.

First, select the correct account code from the Account Code drop-down at the top of the screen. There are three options for selecting the batches for positive pay:

All processed checks that has not been sent to Positive Pay yet – This will select all of the processed checks for this account that have not yet been included in a positive pay file.

Select from batches that have checks yet to be sent to Positive pay – This will display a list of batches with checks that are available for positive pay. Only checks from the selected batches will be included in the positive pay file.

Select from all existing batches of checks – Unlike the second method, this will display all of the batches for this account whether there are checks available for positive pay or not.

There is a summary section on the bottom of the screen noting the total count and dollar amount of the checks that have been selected. Once satisfied with the selection, click the Generate button to create the file. If the MAPS path is being used, the positive pay file will be stored in the proper directory automatically. If the local path is used, give the filename and location of where to save the file.